Access contact details
Activate/De-active their participation in your group
Everything you need, nothing you don't
Conveniently access expense details
Zoom in to comfortably view receipts
Leading apps typically charge £120+/month for a team of 20 users— this is simply too expensive for many organisations.
gogo-Expenses offers low-cost team plans at a fraction of the cost. Check out our pricing below and try it for free.
Sign up now and get 3 months free, no commitment, no credit card required. Act now as this offer must end soon.
Out of pocket expenses, snap photo of receipt, no paperwork. Use of own vehicle, mileage claims.
Track company card payments and capture the receipt / invoice.
Invite your team in seconds via WhatsApp, Facebook Messenger—or any app you love. Everyone signs up on one simple form, and you’ll see/manage your team on a Membership Management screen.
Claimants enter their UK, US or IBAN bank details once; data is encrypted, audited, and only visible to you and its owner. One-click In-app payments will be available later in 2025.
Track your expenses by Category, e.g. travel, food, accommodation, etc. Manage your own Categories.
Anything that needs your attention is here: items to review, items to mark as paid, expenses that need submitting. If there’s nothing, then you’re up to date!
Review reports in a click, tweak categories if needed, then approve or decline. Your dashboard flags any pending tasks—so it’s clear what needs to be done.
| 3-month Free Trial | Small Team | Medium Team | Large Team | Big Team | |
|---|---|---|---|---|---|
| Team Size | Unlimited | upto 5 | upto 20 | upto 50 | upto 100 |
| Monthly Team Price | FREE | £5 | £10 | £15 | £20 |
| Annual Team Price (2 months free) | FREE | £50 | £100 | £150 | £200 |
Not yet, but this is on the gogo-Expenses 2025 roadmap! We’d value all suggestions for new features, please submit your ideas on the chat or simply email to service@gogodatasolutions.com. We’d love to hear from you.
Yes. gogo-Expenses is designed to run on any browser on any device. It will also be available on the Apple AppStore later in 2025.
Use gogo-Expenses to capture and approve expenses. Use your own bank account to make payments. For team members that are likely to submit multiple expense reports, we recommend you set up a payee on your bank system. This reduces handling of bank details which is good for data security and also saves you time.
gogo-Expenses is primarily available in the UK, US and Europe. The reporting currency options are GBP, USD and Euro. The bank account formats are UK, US and IBAN.
This helps your team identify your group. It’s possible for people to provide expenses for multiple groups, so they need to know which one is yours.
This is the default currency for the Group. Note: currently, expenses can only be captured in the Reporting Currency, so if the expense is incurred in a different currency, it will need to be manually converted to the Reporting Currency when being entered.
No, currently, you must convert the expense into the group’s reporting currency before entering.
To change your email address, please email service@gogodatasolutions.com from your current email address, and we'll make it so.
Categories are things like Travel, Food, Gifts, Entertainment. They help you group your expenses.
Also known as mileage claims. If your group allows claims when you travel using your own vehicle, you can enter a Distance claim. You specify the number of miles or kilometres travelled, the group’s rate/mile or rate/km is then applied. Note that if there is no rate specified for the group, then this option is disabled for when adding an expense.
If your team members have use of a company card, you can use gogo-Expenses to capture details of the expense. These won’t be added to the amount requiring reimbursement, but it’s there for your information.
gogo-Expenses uses the latest industry standard data security features to protect data. Deposit Account Details can only be viewed by its owner and the coordinator(s) for the Group. All access and changes to the data are logged, and a real-time access log is available to the data owner via gogo-Expenses.
We would love to hear your ideas, suggestions, feedback generally. Send it without delay to service@gogodatasolutions.com
We’re not a big corporation that has to meet the expectations of its shareholders. We feel good about offering a product to what we believe are groups that are ignored by the big apps.
gogoExpenses processes your personal data including name, email, receipts, expenses, group membership, and deposit account details in accordance with the GDPR. Legal bases include contract, legitimate interests, and consent. You have rights to access, rectify, or delete your data. Firebase acts as our data processor. Read the full GDPR notice here.
We collect user profile information, group details, receipts, expense reports, and deposit account details to deliver and improve the gogoExpenses service. We do not sell personal data. For U.S. residents (including California), you may request access or deletion of your data. For more details, see our full policy here.