Free / Affordable
Expense Management
for groups

gogo-Expenses on iPhone

Free-Forever to groups subscribing by 1 October 2025

We're offering free subscriptions to all users who join by 1 October 2025.

No credit card required. Enjoy.

Available on Mobile & Web

Download the app or manage expenses right in your browser.

Built for Coordinators and Teams

Coordinators

Quickly get started

Set preferences (eg miles/km, currency)

Send secure invites to your group

That’s it.

Collect different types of expenses

Reimbursement claims with paperless receipts

Mileage claims

Company card reporting

Stay up to date

Dashboard alerts for approvals

Email notifications for new claims

Review and approve easily

Phone, tablet or laptop friendly

No paperwork. Zero stress.

Support from real people

Reach our team any time

Your Group

Secure & easy to use

No complicated concepts

Intuitive and streamlined

Snap receipts from your phone

Store deposit bank details securely

Stay up to date

Dashboard shows required actions

Email alerts when claims approved

gogo-Blog

Person looking at calculator

Affordable Expense Management

25 July 2025

For many organisations, popular expense apps are simply too costly — especially when you're paying per user. This post compares leading tools and shows how gogo‑Expenses offers a simpler, affordable alternative.

Read more →
View all posts →

Pricing

Free Forever Offer

Be quick :) available to a limited number of users

£0/mo

or £0 yearly

  • No card required
  • Snap receipts on any device
  • Track out-of-pocket spending
  • Basic mileage tracking
  • Easy claim summaries
  • Access on web & mobile
  • Team size - no restrictions
Sign Up

Team-10

Great for active clubs and growing groups.

£5/mo per team

or £50 yearly

  • Snap receipts on any device
  • Track out-of-pocket spending
  • Basic mileage tracking
  • Easy claim summaries
  • Access on web & mobile
  • Up to 10 team members
Sign Up

Team-25

Great for active clubs and growing groups.

£10/mo per team

or £100 yearly

  • Snap receipts on any device
  • Track out-of-pocket spending
  • Basic mileage tracking
  • Easy claim summaries
  • Access on web & mobile
  • Up to 25 team members
Sign Up

Team-50

Great for active clubs and growing groups.

£15/mo per team

or £150 yearly

  • Snap receipts on any device
  • Track out-of-pocket spending
  • Basic mileage tracking
  • Easy claim summaries
  • Access on web & mobile
  • Up to 50 team members
Sign Up

Frequently Asked Questions

Quick answers to your top questions about submitting, tracking, and approving group expenses.

Can I upload to my accounting package? Eg XERO or Quickbooks?

Not yet, but this is on the gogo-Expenses 2025 roadmap! We’d value all suggestions for new features, please submit your ideas on the chat or simply email to service@gogodatasolutions.com. We’d love to hear from you.

Can I use gogo-Expenses on my iPhone?

Yes. gogo-Expenses is available on the Apple App Store and is also designed to run on any browser. This means you and your team can access gogo-Expenses on any device.

How do I pay the expenses?

Use gogo-Expenses to capture and approve expenses. Use your own bank account to make payments. For team members that are likely to submit multiple expense reports, we recommend you set up a payee on your bank system. This reduces handling of bank details which is good for data security and also saves you time.

Which countries is gogo-Expenses available in?

gogo-Expenses is available in the UK, US, and all countries that support IBAN bank account formats.

View full list of supported countries
Europe: Albania, Andorra, Austria, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Faroe Islands, Finland, France, Germany, Gibraltar, Greece, Greenland, Hungary, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Monaco, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Ukraine, Vatican City State, United Kingdom
Middle East: Bahrain, Israel, Jordan, Kuwait, Lebanon, Palestine, Qatar, Saudi Arabia, Turkey, United Arab Emirates
Africa: Mauritania, Tunisia
Asia: Azerbaijan, Georgia, Kazakhstan, Pakistan
Americas: Brazil, Costa Rica, United States
Other: Virgin Islands, British

What is my Group Name used for?

This helps your team identify your group. It’s possible for people to provide expenses for multiple groups, so they need to know which one is yours.

What is a Reporting Currency?

This is the default currency for the Group. Note: currently, expenses can only be captured in the Reporting Currency, so if the expense is incurred in a different currency, it will need to be manually converted to the Reporting Currency when being entered.

Can I capture expenses in a different currency to my group’s reporting currency?

No, currently, you must convert the expense into the group’s reporting currency before entering.

How do I change my email address

To change your email address, please email service@gogodatasolutions.com from your current email address, and we'll make it so.

What are Categories?

Categories are things like Travel, Food, Gifts, Entertainment. They help you group your expenses.

What is a Distance claim?

Also known as mileage claims. If your group allows claims when you travel using your own vehicle, you can enter a Distance claim. You specify the number of miles or kilometres travelled, the group’s rate/mile or rate/km is then applied. Note that if there is no rate specified for the group, then this option is disabled for when adding an expense.

What is a Company Card Payment?

If your team members have use of a company card, you can use gogo-Expenses to capture details of the expense. These won’t be added to the amount requiring reimbursement, but it’s there for your information.

How secure are the Deposit Account Details?

gogo-Expenses uses the latest industry standard data security features to protect data. Deposit Account Details can only be viewed by its owner and the coordinator(s) for the Group. All access and changes to the data are logged, and a real-time access log is available to the data owner via gogo-Expenses.

I have an idea for a new feature that would make my life easier. How do I tell you about it?

We would love to hear your ideas, suggestions, feedback generally. Send it without delay to service@gogodatasolutions.com

Why is gogo-Expenses so much less expensive than leading apps?

We’re not a big corporation that has to meet the expectations of its shareholders. We feel good about offering a product to what we believe are groups that are ignored by the big apps.

Contact Us

We're here to help. If you have any questions, suggestions, or need support, please reach out through one of the following methods:

📱 In-App Support

The best way to get help is via our in-app support feature. Open the app and tap on “Support” to start a conversation.

📧 Email Us

You can also contact us via email. Send your query to:
service@gogodatasolutions.com

💬 Website Chat

Look for the chat icon on the bottom-left corner of this website to message us directly.